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Posted by on Jul 9, 2014 in Communication, Engagement, Featured, Leadership, Recognition, Strategy | 5 comments

Communication That Encourages Collaboration

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“Yes, and” is a powerful tool for collaboration, negotiation and effective communication. The concept of “Yes, and” comes from the improvisational stage, and over the last 15 years, I’ve seen it transform leaders and teams across industries. Unfortunately, a lot people think that “Yes, but” is the same thing, when actually it is an ugly, nasty, evil twin to “Yes, and.”

Let’s start with the basics. Improvisation is an art form where 5-6 actors arrive onstage without a script, props or costumes. They have to create a show in the moment without knowing where they are going! It works because of “Yes, and.” No matter what an actor says onstage, (“I’m a goldfish!”) she knows that not only will her troupe immediately accept and support the idea (“Yes, you’re a goldfish!”) they will also add to it. (“And I’m the aquarium keeper.”) By constantly accepting whatever is contributed onstage (“Yes”), and adding to it (“And”), an improv troupe can build entire one-act plays out of thin air.

When this concept is applied to work situations, it’s amazing. My clients have seen radical changes in business development, winning outcomes in negotiations, and positive engagement from employees. It’s because when you apply “Yes, and” to life, people feel heard, valued and supported. It creates collaboration in times of conflict and engagement in times of trouble.

This small, positive communication tool makes a huge difference. And small things matter. So why would changing “Yes, and” to “Yes, but” be such a problem?

When you apply “Yes, and” to life, people feel heard, valued and supported. It creates collaboration in times of conflict and engagement in times of trouble.

Have you ever shared a new thought with someone, and thought they were really on board with you? The listener says, “Yes, I get it!” (a moment of elation for you) and then, “But it will never work.”

Torpedo. You feel not only denied but also patronized.

“Yes! What a wonderful idea. But we don’t have time right now.”

“Yes! That’s a great jacket. But do you really want to wear it to the office?”

It doesn’t really matter what comes next. All you feel is that what came first was two-faced.

Consider performance review time. You’re getting all this great feedback. You’re feeling valued. Your manager is saying, “Yes! We loved the work you did on the Acme account. You were so thorough, and the client loved you. But . . .”

It doesn’t really matter what comes next. All you feel is that what came first was two-faced. Your manager was trying to make the bad news easier on you and trying to find a more comfortable way to get through the conversation herself.

I’ll take some heat for my opinion, but this is one of the worst feedback mechanisms I’ve ever encountered. Thousands of managers and human resources professionals are trained to give a “but sandwich” when providing feedback: Give them a compliment. Give them the bad news and your suggestion for improvement. Give them another compliment as they head out the door.

Yuck.

Monitor your “Yes, but” activity. When you become aware of it, the words will begin to stand out in bold. Understand that every time that nasty word but shows up, somebody is being denied. And but assumes other disguises, such as the devil’s advocate. For some reason, we’ve given anyone the right to kill progress and positivity by playing the devil’s advocate. They always get to look smart and discerning, yet they’re just serving us a big plate of denial.

And let’s be honest. As critical, adult thinkers, we have a propensity to hear something and immediately decide what is wrong or how we will phrase our rebuttal. Try suspending that urge just once. Hear the suggestion. Nod and repeat it in your head. Then, instead of saying “But,” “Well,” or “I don’t know,” say “Yes, and.”

“Will you play a game with me?” To which the adult absorbed in work e-mail on a Saturday will say, “Yes, and let’s go pick it out together.”

“I want to consider a vendor we’ve never used before.” To which the manager responds, “Yes, and I’ll help you with some due diligence on their capabilities.”

If you have negative news, be open and honest. Let your colleagues know what the issue is and ask them to be part of the solution. Tough conversations are hard to get through, but honesty and straightforwardness show much more respect than a patronizing “Yes, but.”

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Copyright: dotshock / 123RF Stock Photo

Karen Hough

Karen Hough

Karen Hough is the Founder and CEO of ImprovEdge, an Amazon #1 bestselling author and contributor to the Huffington Post. Her second, award-winning book, “Be the Best Bad Presenter Ever: Break the Rules, Make Mistakes and Win Them Over” is now available from publisher Berrett-Koehler. She is the recipient of the Stevie International Silver Award for Most Innovative Company of the Year and the Athena PowerLink Award for outstanding woman-owned business. She is a Yale graduate and international speaker. www.ImprovEdge.com

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  • DeJan PeJic

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  • Ron RicciCisco

    As an optimist I loved this blog. Thanks for reminding of us the power of humans to be inspired by inspirational leadership. I’ve come to belief that most powerful question to ask is WHY; the most valuable leadership trait is authenticity; and now I’m adding the most inspiring answer to a question or challenge: Yes and…

  • Ron RicciCisco

    As an optimist I loved this blog. Thanks for reminding of us the power of humans to be inspired by inspirational leadership. I’ve come to belief that most powerful question to ask is WHY; the most valuable leadership trait is authenticity; and now I’m adding the most inspiring answer to a question or challenge: Yes and…

  • Erik Tyler

    There will always circumstances where certain wording will not lead to a practical result.

    For instance, suppose Joe comes into his supervisor Kate’s office after six months on the job and says, “Can I have a raise? I really need to be making $25 an hour to stay here, not $15.”

    Imagine Kate starting with “Yes, and …”. Doesn’t quite work, does it?

    That said, the IDEA is solid. By THINKING about our word choices in new ways, we force ourselves out of ruts. We imbue our messages with more meaning. We ask ourselves “Why doesn’t this quite work?” It creates new thinking patterns that result in different communication.

    So even if “Yes, and …” doesn’t solve all of your collaborative issues, it is certainly good practice to have it become your new FIRST thought.

    I have found that, where “Yes, and …” fails, a simple, “Tell me more …” works well. It encourages conversation rather than shutting it down. It allows for time to consider further responses. It causes people to feel valued and fully heard.

    And questions are always better than statements. For instance, in the case above, rather than Kate’s saying, “No, Joe, you can’t have a $10-and-hour raise after six months,” what if she were to ask a question like, “Well, Joe, can you imagine what practical issues I might face in giving you a $10-an-hour raise after six months?” Here, there is no judgment or even a “no.” Yet it causes Joe to perhaps be steered into identifying for himself why this may not work, precluding the need for Kate to have to spell it out.

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