Effective Leaders Share the Spotlight
When you’re at that point where you have to juggle a thousand different tasks, sharing the burden with your team can lighten your load so you can focus on the more important concerns. You have already reached that point in your career where you’re already in the position to decide for the team. Make use of that privilege and assign work to other people. Delegating is important primarily because it saves you time. Some of your tasks can be done by your subordinates and by assigning some of your work, you are allowing them to hone their skills and improve themselves.
Keys to Proper Delegation
Know your employees
You have to know your employees by heart. As a team leader, you should be aware of their abilities, their exemplary skills, and even their weaknesses. Give them tasks you are confident they can accomplish well and will help them grow and develop.
Also, ask them if they’re willing to do the work you are assigning them so it won’t look like you’re nagging them. Present them your list of to-dos and discuss with them the task/s they are most comfortable with. Remember, however, that in the end you’ll have the final say.
You have to know your employees by heart.
Set a deadline
One of the ways to properly delegate tasks is to set a deadline. Setting deadlines will let them gauge the time they have to allot for the task you assigned them. Since they still have other things to do aside from the delegated work, it is a must to give them ample time to work on the project. If your deadline is next week, tell them to submit it to you one or two days before your own deadline for review and evaluation.
Explain what results you want
Explain to your subordinates your expectations and goals in detail. Clearly state what you want and how you prefer it to be done so that there won’t be any misunderstanding. You have a different way of doing things and they have their own, so it’s necessary to set standards to let them know if they’re on the same page with you. Be stern on the kind of results you want but be lenient on the process they are going to do it.
Trust in their talent
You have to trust those under your wing that they can perform whatever it is assigned to them. Motivate and inspire them to do their best by pointing out the strong and weak areas in the project delegated to them. Be available when they need help. Answer whatever question or clarification that may be boggling them. Regularly check their progress to address concerns before it gets out of hand.
Motivate and inspire them to do their best
Also, you have to give them the opportunity to learn on their own. Ask for their input and coordinate with their ideas.
Give up some control but remain accountable
They have their own strategies in handling tasks so let them treat each task as their own. If you are the kind of team leader that is hands-on with your work, you still have to give up some of the control. While it is still your project, treat your subordinates as partners. You have the last say when it comes to decision-making, but it is also good to consider what they think.
Even if you already assigned a task to your subordinates, you are still held accountable for whatever mistake they have done or if they missed out on some details. If the project is successful, you must not take all the credit. You have to applaud them for their efforts and reward them through little deeds not necessarily in monetary form.
Delegation is not a form of power-tripping but a way to focus on more important things and give opportunity for other people to shine. If you have more tips on how to delegate work effectively, don’t forget to share it with us!
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